Standard Procurement Procedure

Procurement Procedure

(1) Selecting Suppliers for a Request for Quotation (RFQ)

As a general rule, parties to whom we request a quotation are selected from among those already registered with us as suppliers.

The selection is conducted in a fair and equitable manner based on safety, quality/technological capabilities, environmental awareness, our ongoing relationship of trust, price, assurance of delivery date, implementation status of maintenance/management, after-sales service, response to accidents/defects, etc., while pursuing economic rationality with due consideration paid to social norms.

Quotations are generally competition-based and submitted by multiple suppliers. However, for intellectual property rights, conformity with existing equipment and other reasons, we may appoint a sole-source supplier if it is necessary or it makes sense to do so.

(2) Request for Quotation and Submission of Quotation

When requesting a quotation, the Company presents the technical specifications, contract terms, and other documents necessary for creating a quotation to selected suppliers in a fair and balanced manner. Required documents such as the quotation itself and quotation specifications must be submitted by the specified deadline.

In the event that a project requires individual technical checks, we may ask suppliers to submit quotation specifications before submitting a quotation.

(3) Price Negotiation and Decision on Contractor

Of the valid quotations submitted, we will negotiate the price with the supplier that offered the lowest price and decide on the contractor.

(4) Conclusion of a Contract

We will exchange a written contractual document with the contractor. This contract shall be based on the contract terms set by the Company. However, if necessary, we may prepare a contract according to the contents discussed and agreed by both parties.

(5) Product Delivery and Inspection, Payment of Contract Price

We will inspect the delivered products to determine if they meet our requirements. The contract price will be paid at the end of the month following the month in which the product passed its inspection. However, under special circumstances such as an extended term required to manufacture an item, a payment method may be determined separately.

(6) Other

Confidential information obtained by the Company and its suppliers through transactions shall be maintained as confidential by both sides, and shall not be disclosed to a third party without written consent.

Of the personal information of suppliers obtained through the procurement procedures, contact information such as company name, location, department, person in charge, telephone number, and email address will be used jointly with the Sourcing and Procurement Division of the Kansai Electric Power Co., Inc.

Additionally, the following companies that the Sourcing and Procurement Division of the Kansai Electric Power Co., Inc. has subcontracted for procurement business may use the contact information.
Personal information manager of our company is listed in the link below.

https://www.kansai-td.co.jp/english/siteinfo/privacy.html

[Regarding joint use]

(1) Company with which information is jointly used

The Kansai Electric Power Co., Inc.

(2) Purpose of joint use

To carry out procurement business for the Kansai Electric Power Co., Inc. and Kansai Transmission and Distribution, Inc.

(3) Categories of information for joint use

Company/organization name, address, telephone number, name, job title, department, email address

(4) Personal information manager for joint use

The Kansai Electric Power Co., Inc.

As for personal information manager, please refer to the Personal Information Handling Business Operator of the Kansai Electric Power Company's Privacy Policy.

URL:https://www.kepco.co.jp/english/siteinfo/privacy/index.html

The Kansai Electric Power Company has established safety management measures for personal information subject to use, gives instructions to its contractor, and manages the status of compliance with the measures.

[Subcontractor (Company that the Sourcing and Procurement Division of the Kansai Electric Power Co., Inc. has commissioned for procurement business)]

Accenture Japan Ltd.

1-8-1 Akasaka, Akasaka Intercity AIR,Minato-ku,Tokyo,Japan

[Second tier subcontractor]

Accenture Technology Solutions(Dalian)Co., Ltd.

3F, Room 402, 5F-11F, Building 24, No.44 East Software Park Road, Sha He Kou District, Dalian, Liaoning, P.R. China

Procurement Procedural Flow

(*) In the event that a project requires individual technical checks, we may ask suppliers to submit quotation specifications before submitting a quotation.